Privacy Policy

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Effective Date: August 8, 2026

Sunset Payroll Solutions LLC (“Sunset Payroll Solutions,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal, financial, and payroll information entrusted to us. This Privacy Policy explains how we collect, use, share, and protect information in connection with our website and payroll services.

1. Information We Collect

We may collect information from our business clients and information relating to their employees and independent contractors as necessary to provide payroll and related services.

Information we collect or process may include:

Name, address, email address, and phone number

Social Security numbers (SSNs) and Employer Identification Numbers (EINs)

Employee and independent contractor information

Wages, hours, compensation, deductions, and withholding information

Bank account, routing, and direct deposit information

Federal, state, and local payroll tax information

Other information necessary to provide requested payroll services

Our website may also collect limited technical and usage information through cookies and basic analytics.

2. How We Collect Information

We may receive information through:

Email communications

Phone conversations

In-person communications

Documents and records provided to us

Payroll systems and third-party payroll platforms used to provide our services

3. How We Use Information

We may use information to:

Process payroll and direct deposits

Calculate payroll taxes and withholding

Prepare and facilitate required payroll tax filings and payments

Prepare payroll reports and tax forms

Provide payroll services requested by our clients

Maintain necessary payroll and tax records

Communicate with clients and provide customer support

Maintain and improve our website and services

Comply with applicable legal, tax, and regulatory requirements

Protect our business, clients, and legal rights

4. How We Share Information

Sunset Payroll Solutions does not sell or rent personal information.

We may share information when necessary to provide our services, including with:

Payroll software and service providers

Banks, financial institutions, and payment processors

Federal, state, and local tax or government authorities

Other parties when required or permitted by law

We may also disclose information when necessary to comply with a legal obligation, court order, subpoena, or lawful governmental request.

If Sunset Payroll Solutions is involved in a merger, acquisition, sale, reorganization, or similar business transaction, information may be transferred as part of that transaction as permitted by law.

5. Employee and Contractor Information

We generally process employee and independent contractor information on behalf of our business clients for payroll, tax reporting, and related purposes.

If you are an employee or independent contractor of one of our clients and have questions or requests concerning your payroll information, you may need to contact your employer or the business that provided the information to us.

6. Data Security

We use reasonable administrative and technical safeguards designed to protect personal information from unauthorized access, use, alteration, or disclosure. These measures include access controls and password-protected systems where appropriate.

No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain information for as long as reasonably necessary to provide our services and meet applicable payroll, tax, accounting, legal, regulatory, and contractual requirements.

Retention periods may vary depending on the type of information and applicable requirements.

8. Privacy Requests

Depending on applicable law and our relationship with you, you may have certain rights regarding your personal information, including requesting access to or correction of certain information.

Requests to delete information may be limited when we are required or permitted to retain records for payroll, tax, legal, regulatory, contractual, or other legitimate business purposes.

To submit a privacy-related request, contact us at brodriguez@sunsetpayroll.com.

We may take reasonable steps to verify your identity and authority before responding to a request.

9. Cookies and Analytics

Our website may use cookies and similar technologies for website functionality and basic analytics. These technologies may collect limited information about website usage, browser or device information, and interactions with our website.

You may be able to control cookies through your browser settings.

10. Third-Party Services and Links

Our website and services may involve or link to third-party websites, platforms, or services. Those third parties may maintain their own privacy policies and practices.

Sunset Payroll Solutions is not responsible for the privacy practices of third-party websites or services that we do not control.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, practices, or applicable requirements.

Any changes will be posted on this page with an updated effective date.

12. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Sunset Payroll Solutions LLC

Email: brodriguez@sunsetpayroll.com

Phone: 515-778-3286